The Parliamentary Intelligence-Security Forum is committed to safeguarding your privacy and ensuring that you continue to trust the Forum with your personal data. When you interact with us, you may share personal information with us that allows identification of you as an individual (e.g. name, email address, address, and telephone number). This is known as “personal data”.
The Forum aims to ensure its Users’ safety by processing their data in a manner guaranteeing its safety and confidentiality, including protection from unauthorized and/or illegal processing, as well as its accidental loss, deletion or corruption, as well as protection from unauthorized access to any User’s data and/or devices used for the processing of that data and from unauthorized use of this data and/or devices. In order to achieve that goal the Forum uses appropriate technical and organizational means.
The Forum uses any and all available means to ensure that the personal data collected and processed by The Forum is:
- processed in accordance with any applicable laws, in a diligent manner, understandable for its Users;
- collected for specific, clear and legally justified purposes and processed in a manner compliant with those purposes;
- adequate, relevant and limited to an extent necessary for the purposes, for which it is processed;
- correct and updated when necessary.
1 GENERAL PROVISIONS
1.3 The Users’ personal data controller is Parliamentary Intelligence-Security Forum, telephone number:+1 (704) 307 3500 e-mail address: email@example.com
1.6 A User whose personal data is processed has the right to cancel his consent, referred to in Clause 1.5 by sending a statement via email to the address: firstname.lastname@example.org. Such a cancellation does not have impact on the legality of personal data processing that been happening based on that consent before its cancellation by the User.
means an entity which decides on purposes and manners of personal data processing, individually or in agreement with other entities (here: The Forum).
means text files saved on the hard drive of the User’s device, used in particular to enable using various The Forum Services and to identify and recognize the User’s device at a reconnection to the Services.
means this document comprising all information related to collecting, using, reviewing and/or processing User’s personal data by The Forum.
Means The Parliamentary Intelligence-Security Forum, registered in the United States of America, Address: 20 F St. NW – Suite 700. Washington, D.C. 20001.
means all The Forum products made available to the Users, including the website www.pi-sf22.com and services offered by The Forum, including in particular the service of informing about the details of The Forum’s offer, newsletter service.
means a natural person acting on its own behalf or on behalf of an entity in which it is employed (regardless of the legal basis of such employment) who uses the Services.
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
3 COLLECTING AND PROCESSING PERSONAL DATA
3.1 The Controller collects and processes the following Users’ personal data for the following purposes:
3.1.1 to make available to the Users a newsletter Service, consisting in sending via email to registered Users (to the email address shared at the registration) current information pertaining to the Controller’s activities and upcoming event, Processed personal data: name, surname, e-mail address;
3.1.2 for statistical, analytical and reporting purposes (art. 6.1 f GDPR – legitimate interests pursued by the Controller) Processed personal data: name, surname, e-mail address;
3.1.3 to make available registration and participation in the event organized by The Parliamentary Intelligence-Security Forum. This means especially:
- a) creating a list of participants
- b) carrying out registration in order to make participation possible
- c) performance of the program
- d) creating a list of specifics needs.
Processed personal data: name (names), surname, country of residence, position, institution, telephone number, e-mail address, dietary restrictions, images taken and videos recordings from the event ;
3.1.4 to archive the data (art. 6.1 f GDPR – legitimate interest pursued by the Controller) Processed personal data: name (names), surname, country of residence, position, institution, billing data, telephone number, e-mail address, image recorded on the photograph.
3.2 Processing Users’ personal data means performing an operation or a set of operations on personal data or on sets of personal data in an automatic or non-automatic manner, such as collecting, saving, organizing, ordering, storing, adapting or modifying, downloading, viewing, using, sharing by sending, making available or other type of sharing, adjusting or merging, limiting, deleting or destroying..
3.3 User’s personal data may be shared with the entities who cooperate with The Forum or perform particular services for The Forum (legal, marketing, advertising, IT, logistic services – in the scope necessary to perform these services).
3.4 Due to the cooperation of The Forum with other entities and service providers established outside of EEA, your personal data may be transferred to the following states outside of EEA: The United States of America
In order to ensure an adequate level of security of the personal data transferred to states in relation to which the European Commission has not issued an adequacy decision, The Forum uses standard data protection clauses adopted by the European Commission, referred to in art. 46.2 c) GDPR. The standard clauses are available on the Internet, at the European Commission website (ec.europa.eu).
3.5 In case of an infringement of the personal data protection The Forum shall promptly (if possible not later than within 72 hours from discovering the infringement) notify a relevant supervising authority about the infringement. In case when the infringement might cause high risk of infringement of rights and freedoms of a natural person, The Forum shall promptly inform the User, to who’s personal data the infringement pertains, about the infringement.
3.6 The Forum is obliged to keep a record of all Users’ personal data protection infringements, including information of the circumstances of each infringement, its results and steps taken to remedy the infringement.
4 PERSONAL DATA SECURITY
4.1 In order to prevent unauthorized or illegal access to Users’ personal data, its accidental loss, corruption or deletion, The Forum uses appropriate technological solutions and means of security. Data protection is ensured by the use of SSL/TLS (Secure Socket Layer/Transport Layer Socket) technology used for Internet data transmission protection and firewalls.
4.2 Only the Controller and persons authorized by the Controller, who undertook to keep the Users’ personal data in confidentiality, have access to the Users’ personal data.
4.3 The Forum keeps a record of persons authorized to process the Users’ personal data.
4.4 Any personal data shared with The Forum is stored for a period required for the purposes for which it has been collected or for a period set forth by the applicable law.
5 USERS’ RIGHTS PERTAINING TO THE PERSONAL DATA
5.1 A User is entitled to request the Controller to give him access to the User’s personal data, to correct, delete or limit processing of the personal data, to object against processing his personal data and to move his personal data. In each case when a User wishes to use any of the above rights, he can file a request to the Controller via email to the following address: email@example.com
5.2 The Controller is obliged to take actions facilitating exercising the right to access his personal data by the User. The Controller is freed from that obligation only in a situation where it cannot identify the User who requests to be granted access to the personal data.
5.3 The Controller is obliged, within a month from receipt of a relevant request, to share with the User, to whom the personal data pertains, all information regarding actions taken in relation to his request regarding his right to be given access to his personal data, to correct and/or delete his personal data, the right to limit processing of his personal data, the right to move his personal data, the right to object and the right not to be subject to a decision based solely on automated processing (profiling). Considering the level of complexity of a given request or the number of requests, the above period may be extended by additional two months. In case of such extension, the Controller is obliged, within one month from receipt of a given request, to inform the interested User about such an extension, along with an outline of its causes.
6.2 Cookies allow to precisely identify individual needs of a given User and, consequently, offer him better and more personalized Services.
6.3 Cookies are also used for the following purposes:
- a) statistical
- b) marketing or promotional.
6.4 A User may refuse to grant his consent for installing Cookies on his device or resign from installing Cookies on his device. In order to achieve that effect a User needs to disable the setting enabling downloading and storing Cookies in the User’s Internet browser.
6.5 Disabling Cookies may lead to difficulty or inability to use certain Services.
6.6 The public website use third party cookies for analytics (Google Analytics) and to track common metrics such as platform engagement, concurrent users, maximum number of users, time spent on a page, etc. Any use of such analytics cookies is to improve your user experience and provide the Forum with valuable information to help the Forum to better tailor our services to our partners, members, constituents and participants.
7 FINAL PROVISIONS
7.2 The Forum is not liable for any links that may be found on The Forum’s websites, which lead and/or allow Users to directly enter any third-party websites, nor for any potential personal data protection infringements that could occur in connection with browsing such websites. Because of that a User shall acknowledge any privacy provisions which may be found on such third-party websites.
7.3 The Forum Services are not addressed to minors who are not at least 13 years old. In case of acquisition of personal data of such a person without his parent’s or legal guardian’s consent, The Forum undertakes to delete any such data promptly after receiving information about such situation.